Job Description 

We are seeking a reliable and organized Office Assistant to manage administrative tasks and support daily operations. The ideal candidate will be responsible for answering phone calls, maintaining office records, and ensuring smooth communication between departments.

Key Responsibilities:
1.    Answering the Phone:
•    Respond to incoming calls in a professional manner.
•    Take messages and redirect calls to the appropriate offices or departments.
2.    Organizing and Maintaining Files:
•    Keep files, documents, and records organized and easily accessible.
•    Update records and files as required.
3.    Document & Spreadsheet Management:
•    Create, organize, and maintain updated documents and spreadsheets.
•    Ensure proper data entry and organization of digital files.
4.    General Office Support:
•    Assist with other office tasks, such as scheduling appointments or coordinating meetings, as needed.
•    Provide administrative support to team members and management.

Required Skills & Qualifications:
•    Good Communication Skills: Ability to answer calls and take messages clearly.
•    Organizational Skills: Ability to maintain an efficient filing system (both physical and digital).
•    Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
•    Attention to Detail: Ensure all records and documents are accurate and up to date.
•    Time Management: Ability to prioritize tasks effectively.

Desired Qualities:
•    Professional Attitude: Courteous, respectful, and positive attitude while interacting with visitors and colleagues.
•    Multitasking Abilities: Comfortable handling various tasks simultaneously.
•    Experience: Prior experience in an office administrative role is a plus but not mandatory.