Job description

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior management, including directors, executives, and committees. The ideal candidate will have excellent time-management skills, a keen attention to detail, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

1.    Travel Arrangements:
•    Plan and organize domestic and international travel for senior management.
•    Book flights, accommodations, transportation, and ensure all logistics are in place.
•    Prepare travel itineraries and handle any last-minute changes.
2.    Meeting Planning & Scheduling:
•    Coordinate and schedule meetings, conferences, and appointments for senior management.
•    Ensure proper organization and preparation of meetings, including managing calendars and sending reminders.
•    Prepare meeting agendas, take minutes, and follow up on action items.
3.    Research & Data Organization:
•    Conduct research and gather relevant data to assist senior management in decision-making.
•    Organize and present data in an easily understandable format.
•    Assist with organizing and managing files, reports, and presentations for senior executives.
4.    General Administrative Support:
•    Handle incoming communications and prioritize tasks for senior management.
•    Prepare and edit correspondence, reports, and documents.
•    Perform other administrative tasks as assigned by the senior management team.
Qualifications & Skills:
•    Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
•    Strong organizational and multitasking abilities.
•    Excellent written and verbal communication skills.
•    Proficiency in office software (Microsoft Office Suite, Google Workspace).
•    Ability to work independently and manage confidential information.
•    Excellent research, problem-solving, and data organization skills.
•    High level of professionalism and attention to detail.